Security Policy

Last Updated: December 6, 2025

1. Security Overview

StableState AI Solutions prioritizes the security and confidentiality of client data. We implement comprehensive security measures across infrastructure, application, and operational levels to protect against unauthorized access, data loss, and security threats.

2. Infrastructure Security

2.1 Cloud Infrastructure (Azure)

All systems are hosted on Microsoft Azure, providing:

• Physical Security: Microsoft-managed data centers with 24/7 surveillance and access controls
• Network Isolation: Virtual networks with strict firewall rules and network security groups
• DDoS Protection: Azure DDoS Standard protection against volumetric attacks
• Compliance: SOC 2 Type II, ISO 27001, and FedRAMP compliance

2.2 Encryption

• In Transit: TLS 1.2+ for all data transmission
• At Rest: AES-256 encryption for stored data
• Key Management: Azure Key Vault for secure credential storage
• HTTPS Only: All endpoints enforce HTTPS

3. Application Security

3.1 API Security

• Authentication: API key authentication for backend requests
• Authorization: Role-based access control (RBAC)
• Rate Limiting: Request throttling to prevent abuse
• Input Validation: Strict validation of all user inputs
• CORS: Cross-Origin Resource Sharing restricted to authorized domains

3.2 Code Security

• Dependency Management: Regular updates and vulnerability scanning
• Code Review: Security review of all production code
• Static Analysis: Automated scanning for security vulnerabilities
• No Hardcoded Secrets: Credentials stored in secure vaults only

3.3 AI Model Security

• Prompt Injection Prevention: Input sanitization to prevent attacks
• Content Filtering: Azure OpenAI built-in content filters enabled
• Output Validation: AI responses validated before delivery
• Data Isolation: Client data not used for model training

4. Data Protection

4.1 Data Handling

• Least Privilege: Access granted only as needed
• Data Classification: Clear classification of sensitive data
• Secure Deletion: Cryptographic erasure for deleted data
• Backup Security: Encrypted backups with restricted access

4.2 Client Data Confidentiality

• Your data is never shared with other clients
• Your data is never used to train our AI models
• Your data is never sold or commercialized
• Your data is deleted upon request or contract termination

5. Access Control

5.1 Employee Access

• Background Checks: Verified for all staff members
• NDA Agreements: All employees sign confidentiality agreements
• Principle of Least Privilege: Access limited to necessary systems only
• Activity Logging: All access attempts logged and monitored
• Termination Procedures: Immediate access revocation upon departure

5.2 Multi-Factor Authentication (MFA)

• MFA required for all administrative access
• MFA recommended for client account access
• Hardware security key support available

6. Incident Response

6.1 Breach Response

In the event of a suspected data breach:

• Detection: Real-time monitoring and alerts
• Investigation: Immediate forensic analysis
• Notification: Affected parties notified within 24 hours
• Remediation: Immediate corrective actions taken
• Documentation: Incident report provided to affected parties

6.2 Security Incident Contact

Report security concerns to: contact@stablestateit.com

7. Vulnerability Management

• Vulnerability Scanning: Regular automated scanning of systems
• Penetration Testing: Annual third-party penetration tests
• Patch Management: Critical patches applied within 48 hours
• Bug Bounty: Responsible disclosure program available

8. Third-Party Security

We use third-party services (Azure, OpenAI, Office 365) selected for their security practices:

• Vendor Assessment: Security evaluation before integration
• Service Agreements: Data protection clauses in all agreements
• Continuous Monitoring: Regular review of vendor security posture

9. Compliance

We maintain compliance with:

• GDPR: General Data Protection Regulation (EU)
• CCPA: California Consumer Privacy Act
• HIPAA: Health Insurance Portability and Accountability Act (if applicable)
• SOC 2: Service Organization Control audit
• ISO 27001: Information Security Management Systems

10. Security Audits

• Internal: Quarterly security reviews
• External: Annual third-party security assessment
• Audit Logs: All system access logged for 90 days minimum
• Transparency: Audit reports available upon request

11. Secure Development Practices

• Secure SDLC: Security integrated into development lifecycle
• Code Review: All code reviewed for security before deployment
• Security Testing: Automated security tests in CI/CD pipeline
• Version Control: Git-based version control with access auditing

12. Client Responsibilities

Security is a shared responsibility. Clients must:

• Keep API keys and credentials confidential
• Rotate credentials regularly
• Use HTTPS for all client applications
• Implement authentication on client applications
• Report suspected security issues immediately
• Comply with all applicable data protection laws

13. Contact & Questions

For security questions or to report vulnerabilities:

• Email: contact@stablestateit.com
• Response Time: Critical issues addressed within 4 hours
• Confidentiality: Responsible disclosure agreements honored